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How to Use Google Forms to create a survey

Google Forms give a quick thanks to produce a web survey, with responses collected in a web programme. produce your survey and invite respondents by email. folks answer your queries from virtually any browser – together with mobile smartphone and pill browsers. You read every response during a single row of a programme, with every question shown during a column. And Google Forms is free.

Forms

A Google type could be a good way to assemble info associated with conferences or conferences, as an example. Before a gathering, collect the names and phone info for attendees. The day of a gathering, survey folks to contour your lunch order. when the meeting, use a survey to urge feedback on conference sessions and gather suggestions for improvement.

However, Google Forms isn’t right for each scenario. As of Oct 2012, Forms lacks “skip logic” found in some on-line survey tools. “Skip logic” permits you to build AN “if – then” sequence: if an individual responds “yes”, then raise question A, otherwise raise question B. IF you wish skip logic, THEN a Google type isn’t the correct tool.

You can create a Google type quickly: Google discharged a “one click” Chrome net Store app to form a Google type on Oct twenty three, 2013. the discharge coincided with the launch of many one click Chrome net Store apps to form Docs, Sheets and Slides. Chrome browser users will install these apps from their various links within the net Store. (If you’re a Chrome OS user, you’ll merely wait a small amount. The links ought to seem as a part of a system update.)

Figure A

Google Forms in the Chrome Web Store

Create a simple survey form

To get started, let’s assume you have four things: a Google account with Google Drive enabled, the Chrome browser, and the Googleone clickForms web app installed. Follow the links to get each of these three items, if needed.

1. Click on the Forms web app icon

The Forms icon will be listed alongside your other Chrome web apps, which appear when you add a new tab.

Figure B

Google Forms web app icon

2. One click

The “one click” Forms web app opens a new browser tab, filled with a blank Form.

Figure C

New Google Form page

3. Survey setup

Give your survey a title, along with an explanatory sentence or two.

Three checkbox options display at the top of the survey:

  • Allow users to edit responses
  • Require sign-in to view this form
  • Automatically collect respondent’s user name

I recommend you leave all three of these unchecked, unless you are certain that all of your respondents will have either Google or Google Apps accounts.

4. Add and edit questions

Next, add your questions. Each question has a Question Title and Help Text field. The Help Text field can be used to explain a ranking system (e.g., “Use 5 to indicate the best, 1 the worst.”).

Each question has a checkbox option to “Make this a required question”. Use this only if the information truly is essential. For example, you might require a person’s name on a lunch menu survey.

Figure D

When you move the cursor over a question, editing controls appear. Click the pencil icon to edit.

Google Forms offers seven distinct question types:

  • Text, for short answers;
  • Paragraph text, for essay-length responses;
  • Multiple choice, where one response from many may be selected;
  • Check boxes, where multiple items may be selected;
  • Choose from a list (useful for demographic category questions, for example);
  • Scale, for ranking items from 0 to 10; and
  • Grid, for providing a response from 1 to 5.

If your survey is particularly long, add Section Headers or Page Breaks between questions. Insert these items by clicking on the “+Add Item” menu in the upper left at the top of the form.

Figure E

Divide long surveys into sections or pages

5. Edit the Survey Completion Confirmation

Customize the text that respondents will see after completing the survey. To do this, click on the “More actions” drop-down menu found in the upper right corner, then select “edit confirmation”. Be sure to thank people for their response.

Figure F

Survey completion confirmation

6. Distribute the survey

Click “email this form” to distribute the survey.

Figure G

Email the link to the survey

Alternatively, you can distribute a link to the survey on Google+.

Figure H

Share a survey on Google+

7. View responses

Survey responses gather in a spreadsheet saved to your Google Drive. Open the spreadsheet to view the responses.

Figure I

View responses in your Google Drive spreadsheet

8. Edit the survey later

Should you need to edit the Google Form later, open the spreadsheet from your Google Drive. Click on the “Form” menu item, and choose “Edit Form”. This will return you to the original screen used to create the survey.

Figure J

Edit your Form later

More uses for Google Forms

Google Forms can also be embedded, which means you can use a Google Form on your website. A website visitor could enter their name and information, which would go directly into the spreadsheet. Or use a form to conduct a survey after a Google+ Hangout or event, since a Google Form can be shared on Google+. Share the survey with the public or any of your Google+ circles. Google Forms makes online surveys simple.

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